Best Practices in Human Resources
Best practices in Human Resources is the application of Document Management and Workflow Technology.
It is commonly applied in 4 areas:
1. Digital Employees Files
Complete on-line employee records are the backbone of HR efficiency and satisfaction with management around the organization. Studies of HR departments around the world show that, on average, with paper records:
- 40-60 percent of a Human Resources professional’s time is spent handling paper.
- Average of 19 copies are made from each original document.
- At any given time, 3-5 percent of a company’s HR documents are either lost or misfiled.
- Over half the real estate cost for an HR department is dedicated to the filing and storage of paper. The same files are often partially duplicated by the employee’s supervisor.
2. The Basic Process of Digitizing Employee Files:
First, establish document types, indices, security, and retention rules. This process is known as Document Taxonomy. This is the most important and most frequently overlooked step in the process.
For more information, see the section at the end of this paper titled Doxonomy. Second, load employee files into the document management system, which allows for retrieval of employee folders from within your HR System.
3. Prioritize the Conversion of Files into the Following Categories:
- Day Forward
- Active Employees
- Retired
- Terminated
4. Missing Files Compliance Reporting:
- Which employees have not signed a review in the past 12 months?
- Which are missing the current signed employment agreement, etc.?
Areas of Opportunity in Human Resources
Results Engineering is unique in its ability to cost effectively create complete digital HR files for the "Best Buy" available in a matter of weeks. Most organizations do not have the capital investment and staff to do this for months or even years.
Best Practices in Human Resources
Best practices in Human Resources is the application of Document Management and Workflow Technology.
It is commonly applied in 4 areas:
1. Digital Employees Files
Complete on-line employee records are the backbone of HR efficiency and satisfaction with management around the organization. Studies of HR departments around the world show that, on average, with paper records:
- 40-60 percent of a Human Resources professional’s time is spent handling paper.
- Average of 19 copies are made from each original document.
- At any given time, 3-5 percent of a company’s HR documents are either lost or misfiled.
- Over half the real estate cost for an HR department is dedicated to the filing and storage of paper. The same files are often partially duplicated by the employee’s supervisor.
2. The Basic Process of Digitizing Employee Files:
First, establish document types, indices, security, and retention rules. This process is known as Document Taxonomy. This is the most important and most frequently overlooked step in the process.
For more information, see the section at the end of this paper titled Doxonomy. Second, load employee files into the document management system, which allows for retrieval of employee folders from within your HR System.
3. Prioritize the Conversion of Files into the Following Categories:
- Day Forward
- Active Employees
- Retired
- Terminated
4. Missing Files Compliance Reporting:
- Which employees have not signed a review in the past 12 months?
- Which are missing the current signed employment agreement, etc.?
Areas of Opportunity in Human Resources
Results Engineering is unique in its ability to cost effectively create complete digital HR files for the "Best Buy" available in a matter of weeks. Most organizations do not have the capital investment and staff to do this for months or even years.