Human Resources Areas of Opportunity

Best Practices in Human Resources is the application of document management and workflow technology. It is commonly applied in six areas:

 1. Digital Employees Files

Complete on-line employee records are the backbone of HR efficiency and satisfaction with management around the organization.  Studies of HR departments around the world show that, on average, with paper records:

*40-60 percent of a Human Resources professional’s time is spent handling paper.

*An average of 19 copies are made from each original document.

*At any given time, 3-5 percent of a company’s HR documents are either lost or misfiled.

*Over half the real estate cost for an HR department is dedicated to the filing and storage of paper.  The same files are often partially duplicated by the employee’s supervisor.

The basic process of digitizing employee files is:  

• First, establish document types, indices, security, and retention rules.  This process is known as Document Taxonomy.  This is the most important and most frequently overlooked step in the process.  For more information, see the section at the end of this paper titled Doxonomy.
  

• Second, load employee files into the document management system.
  

• Retrieval of employee folders from within your HR System 

            Prioritize the conversion of files into the following categories:

•   Day Forward
•   Active Employees
•   Retired
•   Terminated

            Missing Files Compliance Reporting:

            *Which employees do not have a signed review in the past 12 months

            *Which are missing the current signed employment agreement, etc.

Results Engineering is unique in its ability to cost effectively create complete digital HR files for Best Buy in a matter of weeks.  Most organizations do not have the capital investment and staff to do this for months or years.

Click here to read more

 

 

 

Human Resources Areas of Opportunity

Best Practices in Human Resources is the application of document management and workflow technology. It is commonly applied in six areas:

 1. Digital Employees Files

Complete on-line employee records are the backbone of HR efficiency and satisfaction with management around the organization.  Studies of HR departments around the world show that, on average, with paper records:

*40-60 percent of a Human Resources professional’s time is spent handling paper.

*An average of 19 copies are made from each original document.

*At any given time, 3-5 percent of a company’s HR documents are either lost or misfiled.

*Over half the real estate cost for an HR department is dedicated to the filing and storage of paper.  The same files are often partially duplicated by the employee’s supervisor.

The basic process of digitizing employee files is:  

• First, establish document types, indices, security, and retention rules.  This process is known as Document Taxonomy.  This is the most important and most frequently overlooked step in the process.  For more information, see the section at the end of this paper titled Doxonomy.
  

• Second, load employee files into the document management system.
  

• Retrieval of employee folders from within your HR System 

            Prioritize the conversion of files into the following categories:

•   Day Forward
•   Active Employees
•   Retired
•   Terminated

            Missing Files Compliance Reporting:

            *Which employees do not have a signed review in the past 12 months

            *Which are missing the current signed employment agreement, etc.

Results Engineering is unique in its ability to cost effectively create complete digital HR files for Best Buy in a matter of weeks.  Most organizations do not have the capital investment and staff to do this for months or years.

Click here to read more